In order to write the best and most effective email, there are some rules that everyone should go by and this is what I compiled. 1. The subject line is obviously the first part of the email the receiver reads so it is imperative that you make it meaningful to the email. This may also be important as you could be sending the email to someone who receives a large number of emails daily. 2.The message itself must also be focused and readable. If the message contains more than one point, the reader may get confused. Therefore, numbering your points may make it easier to read. 3. Attachments should be avoided as the reader may not be prone to upload the link and read it. It would be more effective to copy and paste the most important text into the body of the email. 4.Identifying yourself with a signature line is significantly more professional than saying“Sincerely”. 5. As we all know, emails are not always private or secure so you should be cautious of what you say as you could even be fired as a result. 6. Lastly, you should always distinguish between formal and informal emails. Writing “LOL” or “BTW” when the email is formal can cause you to lose your credibility and professionalism. If all of these tips are considered when writing and email, the effectiveness will rise drastically!
Sources:
http://jerz.setonhill.edu/writing/e-text/e-mail.htm
These are some really good tips about writing a good professional email. I think that out all of these tips the most important one is the one about the subject line. I think is really frustrating when somebody sends you an email with a subject line that is irrelevant to the email; personally I think of those emails as spam.
ReplyDeleteI agree with Jorge, I think the subject is very important. I think your post is really well written and I can hear your voice. Next time you could try a different format for your post to be more eye catching and unique! Great 1st Blog!
ReplyDeleteAgain I agree with Jorge and Meg, I think the subject line is the most important part of an e-mail. Multiple times I have deleted e-mails thinking they were junk mail based upon the poor subject line, when in fact they were very important e-mails that I needed to open up. As Meg also stated, the format you chose was a bit difficult to read. Try adding extra spaces and aligning the numeric numbers on the left hand side next time. Other than your blog being a bit difficult to read because of the formatting, you had a great first post that contained much valuable information.
ReplyDeletemore white space
ReplyDelete